NIAR
Northbridge Institute

Privacy Policy

Your privacy and data protection are fundamental to our mission. Learn how we collect, use, and protect your information in accordance with federal privacy regulations.

Last Updated: January 30, 2025

This Privacy Policy explains how the Northbridge Institute of Algorithmic Regulation (NIAR) collects, uses, and protects your personal information.

Information We Collect

Personal Information

We collect personal information when you:

  • Apply for AI certifications or permits
  • Contact us through our website or forms
  • Subscribe to our research publications
  • Participate in compliance programs
  • Attend NIAR events or webinars

Types of Data Collected

Contact Information

  • • Full name and title
  • • Email address
  • • Phone number
  • • Mailing address
  • • Organization details

Professional Information

  • • Government ID numbers
  • • Professional certifications
  • • Technical qualifications
  • • AI system specifications
  • • Compliance documentation

How We Use Your Information

Primary Purposes

  • ✓ Processing certification applications
  • ✓ Providing regulatory guidance and support
  • ✓ Communicating about compliance requirements
  • ✓ Conducting safety assessments
  • ✓ Maintaining regulatory records

Data Protection & Security

NIAR implements comprehensive security measures to protect your information:

Encryption

All data encrypted in transit and at rest

Secure Storage

Federal-grade data centers with restricted access

Access Control

Role-based access with audit logging

Your Rights

Under federal privacy regulations, you have the right to:

Access Your Information

Request copies of personal data we maintain about you

Correct Information

Update or correct inaccurate personal information

Request Deletion

Request deletion of personal data (subject to regulatory requirements)

Data Sharing & Disclosure

Limited Sharing Policy

NIAR shares personal information only when:

  • • Required by federal law or regulation
  • • Necessary for certification verification
  • • Authorized by you in writing
  • • Essential for public safety purposes

Cookies & Tracking

Our website uses cookies and similar technologies for:

  • Essential website functionality
  • Security and fraud prevention
  • Usage analytics (anonymized)
  • Improving user experience

Data Retention

We retain personal information in accordance with federal records retention schedules:

  • Certification Records: 10 years after expiration
  • Application Data: 7 years after submission
  • Contact Information: Until you opt out or we no longer need it
  • Compliance Records: Permanent retention for regulatory purposes

Contact Us

For questions about this Privacy Policy or to exercise your privacy rights, contact:

NIAR Privacy Officer

Email: privacy@niar.foundation

Phone: +1 (202) 555-PRIVACY

Address: 1200 Constitution Avenue NW, Washington, DC 20230